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Minutes of the Vermont League of Cities and Towns
Board of Directors Meeting
December 15, 2016
VLCT Offices, Montpelier, Vermont

Members Present: President Cadwell, and Members Shepeluk, Cloud, Pinsonault, Richard, Safford, Simmons, Weinberger, White and Whittaker. Vice Chair Louras attended via telephone.

Others Present: VLCT staff members Mike Gilbar, Karen Horn, Gwynn Zakov, Jessica Hill, Abby Friedman, Ken Canning and Maura Carroll.

Agenda Item #1: Call to order by the President

President Cadwell called the meeting to order at 12:25 p.m. and welcomed staff.

Agenda Item #2: Additions and Deletions to the Agenda

On motion duly made by Member Safford and seconded by Member Pinsonault, the Board unanimously adopted the agenda and agreed to add an update by Member Whittaker of current use issues, consideration of a resolution authorizing staff to submit a claim on behalf of VLCT for two league-owned autos as part of the Volkswagen "Clean Diesel" Class Action Settlement, and a brief executive session regarding a personnel issue.

Agenda Item #3: Consent Agenda Items

On motion duly made by Member Safford and seconded by Pinsonault, the Board unanimously approved the Personnel Report and the minutes of the November 10, 2016 Board meeting with amendment to the language of the Personnel Policy addressing political activities, changing the word “should” to “shall” in the last sentence, so the language reads Due to the nature and work of the Vermont League of Cities and Towns, employees shall act with discretion in regard to partisan political activities at any government level.  Employees who are federally funded are expected to be familiar with federal laws and requirements regarding their participation in partisan political activities.  Prior to engaging in public political activity, employees unsure of their status should shall discuss the proposed activities with the Executive Director.

Agenda Item #4: Adoption of the 2017 VLCT Compensation Plan

On motion duly made by Member Safford and seconded by Member Simmons, the Board unanimously adopted the compensation plan and suggested that staff put the methodology used to adjust the compensation plan in the Personnel Policy so that it a mechanical calculation and is standardized from year to year.  Staff will develop that and bring the policy to the Board for review.

Agenda Item #5: VLCT-PACIF and VLCT-VERB Administrative Support Service Agreements      

On motion duly made by Member Shepeluk and seconded by Member Simmons, the Board unanimously adopted the agreements outlining the services provided by VLCT to the Trusts and the responsibilities of each entity.  They were properly executed.

On motion duly made by Member Pinsonault and seconded by Member Richard, the Board unanimously adopted the resolution authorizing staff to submit a claim on behalf of VLCT for two league-owned autos as part of the Volkswagen "Clean Diesel" Class Action Settlement.

Agenda Item #6 HR Program Funding

Maura Carroll explained that the funding for VLCT’s share of the HR Assistance Program was inadvertently omitted from the 2017 proposed budget.  On motion duly made by Member Safford and seconded by Member Whittaker, the Board unanimously voted to fund VLCT’s share of the HR Assistance Program, taking $13,800 from net position.

In addition, Member Shepeluk reported some of the discussion between VERB Board members and the auditors earlier in the day.  He suggested based on that discussion that the Board consider requesting the auditors to review a higher number of cash disbursements from time to time.  The Board agreed that money should be budgeted to do this and asked staff to consult with the auditors and report back to the Board with a plan for the best way to proceed with this, and to include all the entities of VLCT.

Agenda Item #7 Approval for Bank Line of Credit.

On motion duly made by Member Safford and seconded by Member Pinsonault, the Board unanimously voted to approve a line of credit to assure that cash flow is available for the purchase of production equipment.  The vote included preparing the appropriate resolution and paperwork to move forward with the line of credit.

Agenda Item #8 Bylaw Amendment and Membership Meeting

There was lengthy discussion about the proposed changes to the VLCT Bylaws regarding legislative policy and the procedures for adoption of the policy at the Annual Meeting.  No formal action was taken but the Board asked staff to submit revised language based on the discussion for further consideration at the January 5 Board meeting.

Agenda Item #9 Town Fair Debrief

Lisa Goodell presented data about the 2016 Town Fair and solicited feedback from the Board.  The 2017 Town Fair is scheduled in Killington on October 4-5.  On motion duly made by Member Cloud and seconded by Member White, the Board unanimously voted to postpone a decision on the location of the 2018 Town Fair until the February 2 Board Meeting.  Member Weinberger will report on potential sites in Burlington.

Agenda Item #10 Other Business

Member Whittaker provided a current use update to the Board in his role as a member of the Current Use Board.  He and Member Simmons discussed changes that have occurred in the agricultural community and their concern about the potential abuse of current use.  Member Whittaker urged staff to maintain their oversight of issues related to current use and to keep the Boards informed about which towns are being audited by the state Tax Department.

Karen Horn and Gwynn Zakov briefly updated the Board on the meeting with Governor-elect Scott on Monday morning (December 19) at 9:30.

On motion duly made by Member Weinberger and seconded by Vice President Louras, the Board voted unanimously to enter executive session according to Title 1, Section 313a(3), to discuss a personnel issue.  The Board exited executive session after 15 minutes of discussion and upon motion duly made by Member Pinsonault and seconded by Member Shepeluk unanimously voted to provide a one-time bonus for Maura Carroll in 2016 and a salary increase in 2017, in keeping with the general salary increase amounts for all VLCT personnel.

On motion duly made by Member Pinsonault and seconded by Member Weinberger, the Board unanimously voted to adjourn the meeting at 3:25 p.m.

Respectfully submitted,
Maura Carroll, Executive Director

Board or Committee: 
VLCT Board of Directors

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