Vermont League of Cities and Towns
Board of Directors Meeting
Thursday, June 7, 2018
Members Present: Vice President Weinberger and Members Beckett, Elwell, Fraser, Goulette, Pinsonault, Safford, Simmons, White, Whittaker and Wonsor.
Others Present: VLCT staff members: Karen Horn, Gwynn Zakov, Jessica Hill, Abigail Friedman and Maura Carroll.
Agenda Item #1: Call to order by the President. Vice President Weinberger called the meeting to order at 12:28 p.m. and welcomed all to the meeting.
Agenda Item #2: Additions and Deletions to the Agenda. On motion duly made by Member Safford and seconded by Member Goulette, the Board unanimously voted to approve the agenda as amended to include a Nominating Committee appointment to be addressed after the consent agenda and an item regarding policing and the opioid crisis to be addressed under President’s Initiatives.
Agenda Item #3: Consent Agenda Items, Jessica Hill provided a personnel update letting the board know that Sarah Jarvis is leaving VLCT at the end of June. Sarah shared that she very much enjoyed her four years as Staff Attorney II. She was not actively seeking another position but was made an offer that was a wonderful opportunity. Abby and Jessica are in the middle of the recruiting process and hope to have a hiring announcement for next month’s meeting. On motion duly made by Member Simmons and seconded by Member Beckett, the Board unanimously voted to approve the consent agenda items.
Agenda Item #3-a (added): Nominating Committee. On motion duly made by Member Safford and seconded by Member Fraser, the Board unanimously voted to appoint Member Beckett to the Nominating Committee, replacing Member Pinsonault who would like to be considered for re-election to the Board in October.
Agenda Item #4: Organizational Update. Maura Carroll discussed the restructuring changes in RMS, the upcoming training programs and meetings and the work being done to update publications. Supportive comments were made about the contributions Heidi Joyce has made to the organization’s members during her 23 year tenure at VLCT. Other organizational activities are covered in separate agenda items.
Member Whittaker left the meeting for a conference call at 12:30 and returned at 12:45.
Agenda Item #5: Audit Committee. On motion duly made by Member Safford and seconded by Member Simmons, the Board unanimously voted to appoint Members Elwell and Fraser to the Joint Audit Committee to review the RFP and make recommendations to all three VLCT Boards.
Agenda Item #6: 2018 VLCT Annual Meeting. Karen Horn reported that staff had reviewed the existing municipal policy and reduced the length of the policy and the detail included in order to focus on broad policy issues and remove items that were covered by the guiding principles. She also suggested the voting delegate cards contain a reminder to concentrate on broad policies and not detailed language or grammatical changes.
Agenda Item #7: Legislative Session Update. Karen Horn and Gwynn Zakov offered updates to the Board on bills that had passed during the regular session of the legislature and responded to inquiries from the Board about the activities of the special session. Karen asked the Board to appoint the VLCT representative to the Emergency Medical Services Advisory Committee. On motion duly made by Member Pinsonault and seconded by Member Beckett, the Board unanimously voted to appoint Gwynn Zakov to the Committee.
Agenda Item #8: Listening Sessions. Maura Carroll reported that the information conveyed by local officials attending the sessions is very valuable. She noted that a number of common themes emerged, including regional trainings, succession planning and sharing resources. Positive comments about Municipal Assistance Center services and legislative advocacy were also shared at each session. Staff is compiling information and will bring ideas regarding next steps to the Board in preparation for the Annual Meeting.
Agenda Item #9: Other Business. b. President’s Initiatives. Vice President Weinberger distributed a report entitled “Ten Standards of Care: Policing and The Opioid Crisis” and suggested that VLCT could be a signatory on this initiative. There was discussion about the participants in the study, the review of best practices and the research involved in the report. Vice President Weinberger suggested that Board members take time to read the information and have a further discussion at the July meeting.
On motion duly made by Member Pinsonault and seconded by Member Whittaker, the Board unanimously voted to adjourn the meeting at 1:27 p.m.
Maura Carroll, Executive Director