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Vermont League of Cities and Towns
Board of Directors Meeting
VLCT Offices, Montpelier, Vermont
Thursday, September 5, 2019

Minutes

Members Present: Vice President Miro Weinberger and Members Jessie Baker, Deb Beckett, Jared Cadwell, Peter Elwell, Bill Fraser, Mary Ann Goulette, Ken Linsley, George Putnam, Charles Safford and Lucrecia Wonsor.  

Others Present: VLCT staff: Mike Gilbar, Karen Horn, Abigail Friedman, Jessica Hill and Maura Carroll. 

Agenda Item #1: Call to order by the President. Vice President Weinberger called the meeting to order at 12:25 p.m. and welcomed all to the meeting.

Agenda Item #2: Additions and Deletions to the Agenda. On motion duly made by Member Beckett and seconded by Member Elwell, the Board unanimously voted to approve the agenda as presented. 

Agenda Item #3: Consent Agenda Items. On motion duly made by Member Safford and seconded by Member Beckett, the Board unanimously voted to approve the consent agenda.

Agenda Item #4: 2018 Audit, SAS Compliance Report and 2019 Audit. Carrie Rice and Laura Macuga of the auditing firm, Johnson Lambert presented the 2018 audit to the Board and responded to questions posed by the Board. They also presented the plan for the 2019 audit, with preparations already underway. They responded to questions on that process as well. On motion duly made by Member Cadwell and seconded by Member Beckett, the Board unanimously voted to approve the 2018 audit as presented and commended the finance staff for a job well done.

Agenda Item #5: Second Quarter Financials. Mike Gilbar provided the Board with an update of the VLCT financials through June 30, 2019.  Mr. Gilbar responded to inquiries from the Board. On motion duly made by Member Safford and seconded by Member Beckett, the Board unanimously voted to accept the report on the second quarter financials.

Agenda Item #6: Organizational Update. Maura Carroll offered an update on issues of importance to the Board and projects underway at VLCT, including the ongoing CRM project, the 2020 budget, and the Tax Department’s grand list RFP. Abby Friedman spoke about the work that staff is doing to provide information and guidance to members on several approaches to cybersecurity.

Agenda Item #7: Nominating Committee Report. Nominating Committee Chair Jared Cadwell offered the formal report of the Committee and described the interview process involving applicants for Board of Director positions. The Board discussed appointing a Credentials Committee for the Annual Meeting at Town Fair. On motion duly made by Member Safford and seconded by Member Cadwell, the Board unanimously voted to appoint Members Goulette, Cadwell and Wonsor to serve on the Credentials Committee.

Agenda Item #8: Efficiency Projects in Municipal Buildings. Staff met with representatives of the Department of Buildings and General Services subsequent to the June Board meeting to discuss in greater detail the potential collaboration between VLCT and the State. Karen Horn and Maura Carroll will attend a meeting of the VLITE Board on September 10 to convey VLCT’s support for a program assisting municipalities with energy efficiency projects and explaining the estimated costs for VLCT to host the program.

Agenda Item #9: Town Fair Update. Maura Carroll asked the Board to thank exhibitors for their participation at Town Fair again this year. Those contacts and the appreciation conveyed have been well-received. Exhibit space is close to being completely sold out. She also indicated that a new email marketing campaign about Town Fair has been implemented, so Board members will be receiving additional information this year.

Agenda Item #10: Legislative Update. Karen Horn reported on the work that she and Gwynn Zakov are doing regarding developing strategies for the 2020 legislative session, including scheduling meetings with VLCT’s Water Quality Committee and the new Self-Governance Committee. They are also attending selectboard meetings to provide updates and discuss legislative issues with them. Karen also reported on the Tax Structure Commission work, education funding, cybersecurity, housing initiatives, tax increment financing and marijuana.

Agenda Item #11: Other Business. No other business was brought forward.

On motion duly made by Member Cadwell and seconded by Member Beckett, the Board unanimously voted to adjourn the meeting at 2:16 p.m.

Respectfully submitted,
Maura Carroll
Executive Director

Board Meeting Date: 
Thursday, September 05, 2019

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