In addition to reporting workplace injuries with the First Report of Injury form, employers must meet OSHA recordkeeping and reporting requirements. All municipal employers must report summarized injury information on an annual basis, which can be done electronically by submitting the OSHA 300(A) annual summary, found here. The annual report needs to be submitted to OSHA no later than March 2 of the following year for which the report is for. From February to April, employers must post a summary of injuries and illnesses reported from the previous year for their employees, and records must be maintained by employers for at least five (5) years.
Timeline for Reporting Injuries
- Severe Injuries – Report here within 24 hours of incident
- Fatality – Report here within 8 hours of incident (§ 1904.39)
- Annual 300(A) log – Report here by March 2 of the year following the reporting year (ex: if the report is for 2022, you must submit the log by March 2, 2023).
What is a Recordable Injury?
A work-related injury or illness must be recorded if it fits any of the following criteria:
- Death (§ 1904.7(b)(2))
- Days away from work (§ 1904.7(b)(3))
- Restricted work or transfer to another job (§ 1904.7(b)(4))
- Medical Treatment beyond first aid (§ 1904.7(b)(5))
- Loss of consciousness (§ 1904.7(b)(6))
- A significant injury or illness diagnosed by a physician or licensed healthcare professional (§ 1904.7(b)(7))
What is Considered “First Aid” as it Relates to Injury Reporting?
- Administering tetanus immunizations
- Cleaning, flushing, or soaking wounds
- Using hot or cold therapy
- Using non-rigid means of support such as wraps, bandages, or finger guards
- Removing splinters or other foreign materials from areas other than the eye
If you have further questions about OSHA compliance, please contact losscontrol@vlct.org.
